The AI Voice Agent Built for Small Business Owners Who Can't Be Everywhere at Once
KairosFS answers every call, qualifies every lead, and books every appointment — 24 hours a day, 7 days a week. No staff to hire. No calls to miss. No leads left behind.
New lead booked
2:45 PM today — Hot Lead
You Built Your Business to Serve Customers — Not to Be Chained to Your Phone
You're missing calls while you work
Whether you're with a customer, on a job site, or finally off the clock, your phone keeps ringing — and every missed call is a lead that calls your competitor next. Voicemail doesn't convert.
Screening and scheduling eats your day
Answering the same questions, qualifying the same types of leads, and going back and forth on appointment times — it's repetitive, exhausting work that keeps you from growing your business.
Hiring front desk staff is expensive
A full-time receptionist costs $35k–$55k per year — and they still can't answer calls at 11 PM on a Sunday. Part-time staff come with training headaches and payroll complexity.
KairosFS Does the Work of a Full-Time Receptionist — for a Fraction of the Cost
Here's everything your AI voice agent handles from the moment you go live.
24/7 AI Phone Answering
Your AI voice agent picks up every call in under two seconds — day or night. It greets callers by your business name, speaks naturally, and handles the full conversation.
- Answers calls instantly, 24/7/365
- Speaks in a natural, professional voice
- Fully customizable greeting and script
- Handles multiple calls simultaneously
Intelligent Lead Qualification
KairosFS asks your qualifying questions automatically. Answers are scored and tagged instantly. You only spend time on leads who are ready to buy.
- Custom qualification questions per campaign
- Real-time lead scoring
- Instant hot-lead SMS alerts to your phone
- Cold leads enter automated nurture sequences
Automated Appointment Booking
Callers can book, reschedule, or cancel appointments during the call. KairosFS checks your live calendar availability and confirms the booking immediately.
- Books directly from call to calendar
- Real-time availability sync
- Automated confirmation SMS and email
- Customizable buffer times
Bulk Outbound Call Campaigns
Have a list of leads to follow up with? Upload it, set your script, and launch. KairosFS calls every contact automatically and flags the ones who express interest.
- Upload contact list and launch in minutes
- AI delivers personalized outbound messages
- Interested leads flagged for human review
- Full call recordings and transcripts
Multichannel Follow-Up
After every call, KairosFS triggers the right follow-up automatically. Send a personalized SMS within seconds, fire off an email summary, or initiate a chat sequence.
- Post-call SMS sent in under 60 seconds
- Personalized email follow-up sequences
- Chat integration for web and messaging apps
- All follow-up rules fully customizable
Real-Time Dashboard & Reporting
See every call, transcript, lead score, and booking in your KairosFS dashboard. Get a clear picture of where your leads come from, how they qualify, and what converts.
- Full call transcripts and recordings
- Lead pipeline by status
- Booking and conversion rate tracking
- Exportable reports and CSV downloads
How KairosFS Works for Your Small Business
Configure Your AI Agent
Start by telling KairosFS about your business. Enter your business name, services, hours of operation, and any custom questions you want your AI agent to ask callers. Our wizard walks you through every field.
Connect Your Number
Forward your existing business phone line to KairosFS, or claim a new local or toll-free number directly from the platform. The moment forwarding is active, your AI agent starts answering calls.
Receive Leads Automatically
From this point forward, KairosFS handles every call. Qualified leads generate instant SMS alerts. Appointments show up in your calendar. Call transcripts appear in your dashboard.
KairosFS vs. Human Receptionist vs. Basic AI Answering
| Feature | Human Receptionist | Basic AI Answering | KairosFS AI Agent |
|---|---|---|---|
| Available 24/7 | ✗ | ✓ | ✓ |
| Handles multiple calls at once | ✗ | Limited | ✓ |
| Qualifies leads automatically | ✓ (inconsistently) | ✗ | ✓ |
| Books appointments in real time | ✓ (during hours) | ✗ | ✓ |
| Sends SMS & email follow-ups | ✗ | ✗ | ✓ |
| Runs outbound call campaigns | ✗ | ✗ | ✓ |
| Real-time dashboard & transcripts | ✗ | Limited | ✓ |
| SOC2 compliant | ✗ | ✗ | ✓ |
| Monthly cost | $3,000–$5,000/mo | $30–$80/mo | $99–$499/mo |
| Setup time | Weeks | Hours | Under 30 minutes |
Plans That Grow With Your Business
No long-term contracts. No hidden fees. Cancel anytime.
- Up to 500 inbound calls/month
- AI lead qualification
- Calendar booking integration
- SMS and email follow-up
- Standard reporting dashboard
- Email support
- Up to 2,500 inbound calls/month
- Everything in Starter, plus:
- Outbound call campaigns (up to 1k contacts)
- Advanced lead scoring
- Multi-calendar sync
- Priority support
- Call recording and transcripts
- Unlimited inbound calls
- Everything in Growth, plus:
- Unlimited outbound campaigns
- Custom AI voice and scripts
- CRM integrations (HubSpot, Salesforce)
- Dedicated account manager
- SOC2 compliance reports
Small Business Owners Who Found Their Secret Weapon
"I was skeptical at first — I didn't think an AI could handle the nuanced questions my HVAC customers ask. But it does. KairosFS qualifies leads better than my last two receptionists combined, and it works at midnight when they definitely don't."
"As a real estate agent, speed-to-lead is everything. KairosFS answers my calls, pre-qualifies buyers and sellers, and texts me the hot ones instantly. I've closed two deals that came in after 9 PM that I would have missed before."
"I run a law practice with two staff. We simply could not afford a full-time receptionist. KairosFS is the equivalent of a $4/hour, 24/7 receptionist who never calls in sick. It paid for itself in the first week."
Everything You Want to Know Before You Start
Most KairosFS customers are fully live within 30 minutes of signing up. The setup wizard guides you through connecting your phone number, configuring your AI agent's script, and syncing your calendar. There's no technical expertise required — if you can fill out a form, you can set up KairosFS.
KairosFS is used across dozens of industries, including home services (HVAC, plumbing, roofing), healthcare practices (dental, medical, chiropractic), real estate agencies, legal practices, insurance agencies, automotive services, and marketing agencies. If your business relies on phone calls, KairosFS is built for you.
Yes. KairosFS AI agents are trained on your specific business information, FAQs, and services. For questions that fall outside the agent's configured knowledge, it can gracefully tell the caller it will have someone follow up — and immediately trigger an alert to you.
You control the escalation rules. KairosFS can be configured to transfer calls to a live person based on specific triggers — such as a caller requesting a human, reaching a certain qualification score, or indicating urgency. Transfer routing is fully customizable.
No replacement needed. KairosFS works by forwarding calls from your existing business number — or you can get a dedicated KairosFS number. Your existing phone setup stays in place. KairosFS acts as the intelligent front end of your phone line.
KairosFS is SOC2 Type II certified, which means our security controls have been independently audited and verified. All calls are encrypted in transit and at rest. Customer data is never sold or shared with third parties. You can request a full security report from our team.
Absolutely. KairosFS supports bulk outbound call campaigns. Upload your contact list, configure your script, and launch. Your AI agent calls every contact, delivers your message, records the response, and flags interested prospects for you to follow up with personally.
Your Next Lead Is Calling Right Now. Will You Answer?
Join 500+ small businesses that never miss a call. Set up your AI voice agent today — free for the first trial period.